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Privacy Policy

Privacy Policy:

Mount Moreh Public Higher Secondary School
Cannan Veng, Moreh Ward No. 7,
Tengnoupal District, Manipur – PIN 795131
(Learn, Lead and Shine)

1. Introduction

Mount Moreh Public Higher Secondary School (“the School”, “we”, “our”, “us”) is committed to protecting the privacy and personal information of its students, parents, employees, and visitors.
This Privacy Policy explains how we collect, store, use, protect, and share personal information in connection with school activities, operations, and services.

By enrolling your child, visiting the School, or interacting with us, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

A. Student Information

  • Full name, date of birth, gender

  • Contact details of students and guardians (address, email, phone)

  • Academic records (admission forms, marksheets, certificates)

  • Attendance data and disciplinary records

  • Parent/guardian names, occupations, and identification details

  • Emergency contact information

  • Health-related information if required for safety (e.g., allergies)

B. School Administrative Information

  • Admission documents

  • Transfer certificates

  • Examination registration details

  • Payment and fee-related data

  • Results and performance statistics

C. Communication & Digital Information

  • Photographs and audio/video (school activities, ID cards, projects)

  • Website or digital platform interactions

  • Online submission forms or school management systems

  • CCTV footage within the school campus (where applicable)

3. Purpose of Data Collection

We use the collected information for legitimate educational and administrative purposes, including:

  • Student admission, registration, and academic management

  • Maintaining attendance and academic performance

  • Issuing certificates, ID cards, and exam forms

  • Internal recordkeeping and analytics

  • Communicating with parents/guardians regarding academic progress

  • Ensuring safety, discipline, and welfare of students

  • Organizing co-curricular activities, seminars, and career events

  • Administrative compliance with educational authorities

We do not sell or misuse student or staff information.

4. Use of Photos, Media & School Events

  1. The School may take photographs and videos during:

    • Academic activities

    • Cultural programs

    • Competitions

    • Sports and leadership events

  2. Such media may be used for:

    • School publications

    • Social media updates

    • Website content

    • Yearbooks and brochures

If a parent/guardian disagrees with this usage, they may submit a written request to the school administration.

5. Sharing & Disclosure of Information

We may share relevant information in the following cases:

  • Government and educational authorities, such as CoHSEM, BoSEM

  • Examination boards (registration, admit cards, results)

  • Legal or regulatory compliance

  • Emergency health and safety needs

  • Institutional transfers or official verification requests

We do not share information with unauthorized third parties.

6. Security & Data Protection

We take reasonable measures to protect personal data:

  • Restricted administrative access

  • Secure storage of physical records

  • Controlled access to digital platforms

  • Confidential handling of examination and student documents

While we strive to safeguard all data, no system is 100% risk-free, and stakeholders share responsibility for safe communication.

7. School Website & Digital Platforms

If the School uses a website, portal, or learning management system:

  • Basic technical data (IP address, browser type, device) may be logged

  • Cookies may be used to improve user experience

  • Online admission or messaging data may be stored securely

The School is not responsible for external websites linked from school platforms.

8. Student & Parent Responsibilities

  • Provide accurate and genuine information during admission or communication.

  • Update contact details when changes occur.

  • Maintain confidentiality of login credentials (if any digital systems are used).

  • Avoid sharing or misusing other students’ information.

9. CCTV Monitoring (If Applicable)

The School may use CCTV cameras only for:

  • Student safety

  • Campus discipline

  • Security and prevention of misconduct

Footage access is restricted to authorized personnel and law enforcement when required.

10. Retention of Data

The School retains data for as long as necessary to:

  • Meet academic and legal obligations

  • Maintain historical records

  • Support future verification or transfer requests

After retention periods, data may be securely archived or destroyed.

11. Rights of Parents/Guardians/Students

Within reasonable limits, stakeholders may request:

  • Correction of inaccurate records

  • Access to academic information

  • Clarification on how data is used

Requests must be made in writing.

12. Violations & Misuse

Any attempt to falsify, manipulate, or harm personal data, school records, or digital systems will result in disciplinary and legal actions.

13. Policy Updates

The School reserves the right to update this Privacy Policy at any time.
Changes will be communicated through school notices or official channels.

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